A safety framework has been developed and a cross-functional working group is supporting department planning efforts with advice from the occupational health and safety members to establish a framework that meets the diverse needs of our work and learning. Updates are posted to the CMTN COVID-19 page, by email, and through social media.
Phased planning for a gradual return to campus
CMTN remains committed to a measured approach that reflects the needs of our community, and will continue with distance delivery of work and learning with face-to-face activities restricted to those deemed essential through the fall semester.
Consideration to winter semester planning by executive will be informed by up-to-date information; at this time, evidence supports that we must plan for continued distance delivery of work and learning with face-to-face activities restricted to those deemed essential through the winter semester.
Face-to-face activities remain restricted. Only those services that are deemed essential and cannot be delivered through alternative modes without detrimental implications may be given consideration, such as work tasks requiring direct access to the CMTN network, and practical components of heavy mechanical in the shop in alignment with requirements.
Requests to initiate face-to-face activities continue to be restricted and will be addressed on a case by case basis through the Dean or Director prior to moving forward through CMTN’s COVID-19 safety framework overseen by the Working Group and with advice from Occupational Health and Safety. Final approval remains with President’s Council.
The working group is supporting the development of criteria that will support the college in approving and prioritizing requests in response to increased requests for face-to-face delivery during our gradual return to operations and the increasing pressures on safety measures.
Coordinated safety planning for all face-to-face activities is required. Any proposed face-to-face activities must navigate the safety framework and establish required approval prior to being implemented.
Overview of CMTN's restart phases
- Phase 1: in April 2020, limited essential face-to-face activities were implemented in Terrace and Smithers (health, trades, café). All campuses remain closed to public, access restricted to approved staff and students as well as prospective students, clients, and contractors.
- Phase 2: in fall 2020, building on phase 1, if COVID-19 transmission rates remain low or are in decline, under enhanced protocols, a continued mix of remote delivery with limited essential face-to-face activities is proposed for Terrace, Smithers, Prince Rupert, and Hazelton. Current plans include trades, health, professional cook, café, dorms, contract services, limited library and registration services. All campuses remain closed to public, access restricted to approved staff and students as well as prospective students, clients, and contractors.
- Phase 3: If COVID-19 transmission rates remain low or in decline, CMTN will consider whether the Working Group may make recommendations for increased face-to-face activities in preparation for Spring 2021.
The Working Group will monitor and align policies and procedures with any revised measures related to Public Health Officer guidance and control, WorkSafe BC, government, and support communication related to safety efforts, including any further gradual easing of restrictions to face-to-face activities.
In the event transmission rates increase, there are regional outbreaks, or other risks, the college may determine and revert to another phase, as required.
Facilities and Finance have established a centralized process for ordering, purchasing and distributing PPE and supplies and equipment to all campuses. This includes PPE and supplies and equipment related to COVID (masks, gloves, booties, disinfectant, etc.) and all of these purchases must be made through the warehouse unless otherwise approved. Purchases that are not related to COVID such as general office or learning supplies can continue to be purchased by departments as usual.
Supplies and equipment
- Mandatory PPE is reflective of supplies and equipment required to meet WorkSafeBC requirements; optional supplies and equipment are those that individuals may prefer to use.
- CMTN will be providing supplies and equipment where it is deemed required, priority will be given to those requiring PPE under WorkSafeBC requirements; provision of optional supplies will be limited.
- Under available guidelines, masks are not required PPE for most staff (including most office workers, front desk staff and instructors).
- CMTN encourages the use of non-medical face coverings as optional supports to protect others in accordance with BC CDC guidelines. Those choosing to wear optional face coverings supply their own.
- A limited supply of masks should be kept centrally for use where required, and for limited use by individual employees who are unwilling to attend work without a mask and were unable to secure a mask for themselves.
- Gloves are not required PPE for most college staff (including most office workers, front desk staff, and instructors).
- CMTN provides gloves in those cases where they have been deemed required PPE for the tasks being undertake.
CMTN's Working Group supports ensuring resources and processes are in place; monitor and support departments delivering face-to-face activities during COVID. OHS to continue to review, advise, support, and investigate.
- Includes 6 representatives to include: HR, Facilities, BCGEU instructor, BCGEU support, CUPE; within those appointees, ensure OHS is represented, support informed delegation to ensure timely work is undertaken. Sunil, Jennifer Farrow/Stefanie Pellegrino, Rhonda Hunter, Seth Downs, Marja Burrows, plus one additional member from the academic side (Kelly Swain, Brad Leier, or Scott Gust).
- Accountable for monitoring and advising departments undertaking planning related to risks during COVID. This includes Exposure Control and Operations Planning.
- Accountable for monitoring and aligning CMTN approach to any new guidance and control measures (Public Health Officer, BC CDC, ministry, industry, etc.)
- The scope of the task force’s activities be restricted to those pertaining to face-to-face planning during COVID and would not include ongoing Occupational Health and Safety accountabilities such as investigations, communication, training, which would remain with the OHS committee.
COVID-19 Orientation & Training
- Mandatory orientation for students, staff and visitors.
- Mandatory online training for students, staff and visitors to be supported by Working Group/OHS; delivered and documented through Brightspace or another tool (could be set up as a survey or quiz)
COVID-19 mandatory daily self-assessments
- Posted signage reflecting requirements at building entrances that must be adhered to.
- Self-assessments might be implemented at a later date as an online survey or quiz if more stringent tracking becomes required.
- Self-assessments are not documented or stored.
- Contact tracing is not being undertaken by CMTN.
- Exceptions: in cases where the risk of transmission is high documented disclosures may be mandated (e.g. First Aid training, student housing, health, trades); in these cases, participants will be advised of the requirements and procedures that will be followed.
Campus use/access to be addressed with support from Facilities.
- Closed to public.
- Limited access for prospective/students and scheduled/approved access for all staff, contractors, etc.
- No access to campus for any individual self-identifying any of the criteria under the self-assessment (symptoms, self-isolation)
- Doors restricted and indicated as either entrance or exit wherever possible; directional arrows for traffic flow; appropriate furniture arrangements, etc.
- All entrances restricted to ID card access (Terrace either Spruce main door and Cedar back entrance will be left unlocked to support increased unplanned essential service requirements).
- Any face-to-face activities must be planned in accordance with appropriate in-person attendance capacity considerations – no more than 40-50% occupancy based on pre COVID-19 space capacity and as set by Facilities Services.
- Facilities Services will map out capacity considerations and post signage for each campus spaces (campus, buildings, class and meeting rooms, shared spaces, including elevators and washrooms).
- Space will be coordinated and assigned centrally in alignment with guidelines set by facilities – anticipated central coordination process through the Registrar for class space and through WTCS for other spaces. Departments will be accountable for office spaces. All information stored centrally for reference (possibly the portal).
- Local campus manager accountable for capacity of campus.
- Local campuses may wish to consider sign in sheets for staff centrally and instructors may wish to establish sign in sheets for students. These are not to be used for contact tracing, but would support ensuring that only those with approval are attending campus, physical distancing efforts, and evacuation procedures. Recommended that sign in be retained somewhere accessible only to staff and that ensures safety, physical distancing, privacy considerations.
- Self-isolation space to be established at each campus for use by any individual who self-identifies with COVID risks and cannot immediately leave campus.
- Review and implement WorkSafeBC protocols for first aid services across all campus.
- First Aid Services in Terrace available during office hours; First Aid Services in Smithers available on a limited basis only; First Aid Services not available in Prince Rupert or Hazelton.
- High risk service
- Reduced capacity
- Staffing currently restricted to one Coordinator
- Cleaning requirements to be addressed
- Student protocols and requirements to be developed
- Plan for addressing self-isolation requirements (space, food, laundry - possibly off-site) may be required
- Proposal to address opening for fall 2020 and any recommendations to be put forward
Protocol following identification of COVID-19 symptoms and exposure
- Leave campus immediately and self-isolate, report absence to CMTN by phone, complete BC’s self-assessment tool, call 8-1-1 for advice, self-isolate for recommended amount of time (typically 14 days from when symptoms appeared).
- If symptoms appear while undertaking work/learning: be aware of WorkSafeBC considerations, report absence to CMTN by phone, complete BC’s self-assessment tool, call 8-1-1 for advice, self-isolate for recommended amount of time (typically 10 days from when symptoms appeared), advise CMTN in advance of your return to campus. If required, self-isolate in the provided space until you are able to leave the premises safely.
- Continued remote work and learning. Flexible learning and working arrangements are recommended. This includes working remotely, distributed learning, flexible or staggered schedules to help coordinate attendance on campus to reduce risks of exposure.
- Guidelines for lunchrooms/eating in shared spaces.
- CMTN Safe Work Procedures for learning spaces, offices spaces.
- Departments to develop tailored plans using the CMTN framework for their spaces/services, e.g. health labs, computer labs, student housing, library, field schools, etc.
- PENDING: working group developing policies re working from home, check in, capacity management.