Admissions Specialist - On-Call

Coast Mountain College (CMTN) invites applications for a non-regular on-call Admissions Specialist. This appointment will commence as soon as possible. Salary will be in accordance with the BCGEU Support Staff Salary Scale, Level 7: $31.23 per hour plus pay in lieu of vacation and benefits.

CMTN is dedicated to employment equity and diversity by providing a workplace that is inclusive and welcoming. It is our aim to reflect the diversity found in our unique region throughout CMTN’s workforce.

Our team is committed to Indigenization, Inclusion, Diversity, Equity, Accessibility, and Internationalization. All qualified candidates are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. Individuals who anticipate needing accommodations for any part of the application process, may contact HR in confidence, prior to the closing date.

Duties:  The Admissions Specialist provides administrative and customer service support to the Registrar’s Office, Admissions, and Enrolment Services. This role is responsible for processing domestic and international applications, maintaining accurate digital and paper student records, and entering data into the student information system in accordance with privacy and retention standards.

Tasks include but are not limited to:

• Process online applications and maintain Education Planner BC (EPBC) program listings accurately and efficiently.
• Support Dual Credit and Youth Train students throughout the admissions and enrolment process.
• Coordinate contract education applications and related administrative requirements.
• Assist with admissions communications, applicant follow-up, and general enquiry support.
• Support scheduling activities, including timetable entry and related data updates.
• Monitor enrolment levels and help identify areas requiring attention.
• Provide front-line enrolment services support, including cashiering duties.
• Assist with service coverage during peak periods to ensure smooth office operations.

A minimum of one-year post-secondary education in Business Administration or other related fields (diploma preferred), along with two years of directly related work experience in customer service. The directly related experience must be cashier, or database focused with an emphasis on dealing with confidential information. Equivalent combination of experience or education may be considered.

Required skills and abilities include:

• Knowledge of the post-secondary education sector including programs and services available at CMTN.
• Demonstrated proficiency in MS Office products such as Outlook, Teams, Word, Excel with a typing speed of 50 words per minute
• Must be able to work well in a high pressure, ever changing, client-centered environment, where deadlines are critical.
• Excellent attention to detail with a high accuracy rate for data entry.
• Ability to use critical thinking skills to make sound assessments on student files rooted in policy and procedures.
• Ability to work on a close team, as well as independently.
• Proficient problem-solving, collaboration, and de-escalation skills.
• Excellent interpersonal communication skills with the ability to relate effectively with the public, student body, and internal staff.

To apply please send a cover letter, quoting competition #26.024B, and an up-to-date resume to:

Coast Mountain College, Human Resources, Email: apply@coastmountaincollege.ca

NOTE: Only complete applications (with a cover letter and resume included) received to the above noted email address will be considered.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.  

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